This privacy policy will explain how the Awen Institute uses the personal data we collect from you when you interact with the organisation or use our website.

It will cover:

1. What data do we collect?
2. How do we collect your data?
3. How will we use your data?
4. How do we store your data?
5. Marketing
6. What are your data protection rights?
7. What are cookies?
8. How do we use cookies?
9. What types of cookies do we use?
10. How to manage your cookies
11. Privacy policies of other websites
12. Changes to our privacy policy
13. How to contact us
14. How to contact the appropriate authorities

 

1. What data do we collect?

The Awen Institute collects the following data:

• Personal identification information (title, name, address, contact number, email address, language preference)
• Additional personal information, which may be provided on an optional basis (occupation status, job title, age, gender)
• Sensitive (special category) data (racial or ethical origin), which may be provided on an optional basis. In compliance with Article 9 of the GDPR, this data is only collected with explicit consent.

 

2. How do we collect your data?

You directly provide the Awen Institute with most of the data we collect. We collect data and process data when you:

• Use our sign-up form on our website.
• Voluntarily complete a digital form, survey, provide feedback or comment on any of our website’s news or blog posts, social media posts (Twitter, Facebook, LinkedIn, Instagram, YouTube) or via email.
• Use or view our website via your browser’s cookies.
• Complete a form or survey in-person or via a digital device (such as a tablet) while visiting the Awen Institute or any meetings or events that the Awen Institute is involved in.
• The Awen Institute may also receive your data indirectly from other partner projects at Swansea University, including but not limited to:

• The Centre for Innovative Ageing (CIA)
• The Centre for Ageing and Dementia Research (CADR)
• Active Building Centre (ABC)
• ENRICH Cymru

 

3. How will we use your data?

The Awen Institute collects your data so that we can:

• Provide you with appropriate opportunities to get involved in our research
• Contact you with news and events at the Awen Institute
• Carry out accurate and valid research to help ageing populations.

If you agree, the Awen Institute will share your data with our partner projects at Swansea University so that they may offer you opportunities to get involved in their research, or receive news and updates. These partners include but are not limited to:

• The Centre for Innovative Ageing (CIA)
• The Centre for Ageing and Dementia Research (CADR)
• Active Building Centre (ABC)
• ENRICH Cymru

 

4. How do we store your data?

The Awen Institute takes appropriate measures to ensure that the information disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used. Should you want information about which details are stored, or wish to request that these details be removed, please contact us. Digital access to stored data is limited to authorised personnel only, with password protection measures required for each person with permitted access.

 

5. Marketing

The Awen Institute would like to send you information about research opportunities, our latest news and events that we think you might like, as well as those of our partner projects if you have agreed to this. These partners include but are not limited to:

• The Centre for Innovative Ageing (CIA)
• The Centre for Ageing and Dementia Research (CADR)
• Active Building Centre (ABC)
• ENRICH Cymru

Our newsletter is provided through a third party service called Mailchimp, which takes data privacy seriously. You can find out more about Mailchimp’s privacy policy by clicking here.

If you have agreed to receive marketing, you may always opt out at a later date.

You have the right at any time to stop the Awen Institute from contacting you for marketing purposes or giving your data to our partner projects.

If you no longer wish to be contacted for marketing purposes, please contact us by emailing AwenInstitute@swansea.ac.uk or writing to us at Awen Institute, Talbot Building, Swansea University, Singleton Park, Swansea, South Wales, UK, SA2 8PP.

 

6. What are your data protection rights?

The Awen Institute would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

The right to access – You have the right to request the Awen Institute for copies of your personal data. We may charge you a small fee for this service.

The right to rectification – You have the right to request that the Awen Institute correct any information you believe is inaccurate. You also have the right to request the Awen Institute to complete the information you believe is incomplete.

The right to erasure – You have the right to request that the Awen Institute erase your personal data, under certain conditions.

The right to restrict processing – You have the right to request that the Awen Institute restrict the processing of your personal data, under certain conditions.

The right to object to processing – You have the right to object to the Awen Institute’s processing of your personal data, under certain conditions.

The right to data portability – You have the right to request that the Awen Institute transfer the data that we have collected to another organisation, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us by emailing AwenInstitute@swansea.ac.uk , or writing to us at Awen Institute, Talbot Building, Swansea University, Singleton Park, Swansea, South Wales, UK, SA2 8PP.

 

7. What are cookies?

Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our websites, we may collect information from you automatically through cookies or similar technology.

For further information about cookies, click here.

 

8. How do we use cookies?

The Awen Institute uses cookies in a range of ways to improve your experience on our website, including:

• Understanding how you use our website

 

9. What types of cookies do we use?

There are a number of different types of cookies. However, our website uses:

• Google Analytics cookies so that we recognise you on our website and remember your previously selected preferences. Google Analytics helps website owners measure how users interact with website content.

The cookies used on our website are:

Cookie name	Expiration Time	Description
_ga	2 years	Used to distinguish users
_gid	24 hours	Used to distinguish users
_gat	1 minute	Used to throttle request rate

 

10. How to manage cookies

You can set your browser not to accept cookies. Please click here to find out how to remove cookies from your browser. However, in a few cases when removing cookies, some of our website features may not function as a result.

 

11. Privacy policies of other websites

The Awen Institute website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

 

12. Changes to our privacy policy

The Awen Institute keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 2 February 2021.

 

13. How to contact us

If you have any questions about the Awen Institute’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at: AwenInstitute@swansea.ac.uk

Or write to us at: Awen Institute, Talbot Building, Swansea University, Singleton Park, Swansea, South Wales, UK, SA2 8PP.

 

14. How to contact the appropriate authorities

Should you wish to report a complaint or if you feel that the Awen Institute has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office.

Call: 0303 123 1113

You can also click here for further contact details.